how to create archive folder in outlook 2016

How to create archive folder in outlook 2016 how to#
How to create archive folder in outlook 2016 manual#
How to create archive folder in outlook 2016 upgrade#

Open in New Window This opens another Outlook 2016 window with the selected folder opened. To actually release the file-lock on the pst-file, you’ll need to restart Outlook. Archive Archiving older messages moves them from the main.

This will only remove the connected pst-file from your Outlook mail profile, it will not delete the file from your disk. Select the archive pst-file you wish to disconnect.If you don’t want to have your older archive file(s) connected to Outlook all the time, you can close it via the Data Files tab of your Account Settings dialog.įile-> Account Settings-> Account Settings…-> tab: Data Files Extra tips: Disconnecting and reconnecting the old archive

Adjust the pst-file name and/or folder path for: Move old items toĬhange the folder path and/or file name to start with a new archive pst-file.

Tools-> Options…-> tab: Other-> button: AutoArchive… If the pst-file doesn’t exist yet, it will be created automatically too. The next time that you run AutoArchive, it will be done to this pst-file. This is another one of those questions which sound complicated at first but is actually really easy to do once you know how.Īll you have to do is change the folder path and/or file name within the AutoArchive settings. How can I create a new archive and configure Outlook to archive to the “ archive-2019.pst” file in the future? I’ve now finished archiving everything of 2018 and want to start my 2019 archive. On the Advanced tab, under AutoArchive, click AutoArchive Settings.Ĭlear the Run AutoArchive every n days check box.For the past year, I’ve been archiving to a pst-file which I called “ archive-2018.pst” which is also located in a “2018” folder of my Documents folder. If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. The destination file location appears in the Archive file box. Browse to find the file that you want, or enter the file name, then click OK. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location.

How to create archive folder in outlook 2016 manual#

Any subfolder of the folder you select is included in this manual archive. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.

How to create archive folder in outlook 2016 upgrade#

Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box.

Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive.

How to create archive folder in outlook 2016 how to#

How to Archive emails in MS Outlook 2016 manually No matter whether your AutoArchive option is enabled or disabled, you can archive your emails and other items in MS Outlook 2016 manually by performing the following steps. It's also possible that your organization has a mail retention policy that overrides AutoArchive. It helps users to compact the size of the mailbox to keep the Outlook fresh. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.